Analytics & Reporting

Excel Export

You can export all your booking data to an Excel file at any time. This is useful for importing data into analysis software, sharing results with clients, or keeping records after a project ends.

How to Export

Go to the Dashboard.
Click the "Export" button.
Olivia will generate and download an Excel file to your computer.

The file is named {Project Name} ({date and time}).xlsx.

Exported Columns

The Excel export includes the following columns for each booked slot:

Column	Description
#	Row number
Booked by	Name of the recruiter who booked the slot
Booked at	Date and time the booking was made
Slot Status	Current slot status (Open, Booked, Show, No Show, Screened Out, etc.)
Respondent Status	Current respondent status (Default, Confirmed, Cancelled, etc.)
Check in	Check-in timestamp
Check out	Check-out timestamp
Duration	Time between check-in and check-out (e.g., "1h 30m")
Date	Appointment date
Time	Appointment time
Mode	Mode name (e.g., Focus Group, Interview)
Product	Product name
Label	Internal label assigned during check-in
Gender	Respondent's gender
Name	Respondent's full name
DOB (Age)	Date of birth with calculated age
Address	Respondent's address
Phone	Respondent's phone number
Email	Respondent's email address
Question columns	One column per question in the project, using the short question name as the header (or the full question if no short name is set). Missing answers are shown as "-".
Notes	Respondent notes
Admin notes	Slot-level admin notes (admin export only)
Last edit	Last time the slot was updated

All date and time values are converted to your timezone setting.

Admin vs. Recruiter Export

The export content depends on your role:

Admins see all booked slots in the project, including an "Admin notes" column with slot-level notes.
Recruiters see only their own booked slots where all required questions have been answered.

Formatting

The exported Excel file includes:

A styled header row (indigo background with white text) that stays visible when scrolling.
Auto-sized columns for readability.
Spreadsheet metadata including the project name and export source.