On-site Management

Check-in/out respondents

You can check in and check out your participants on site. This way you can keep track of who is present and who is not. No more paper lists!

You can check in and check out your participants on-site using two methods:\

  • QR code scanning
  • Manual check-in and check-out

This way, you can keep track of who is present and who is not. No more paper lists!

QR Code Check-in/out

For a faster and more efficient check-in/out process, you can use QR code scanning:

  1. Enable QR code check-in/out in your menu (Enable QR check-in)
  2. Grant camera permissions to your browser
  3. Look for the green blinking dot in the top-right corner of your screen. This dot indicates that the QR code scanner is now active and ready for use.
  4. Optional: Click on the dot and a small camera view will appear in the bottom-right corner of your screen.
  5. Ask the participant to show their QR code (from their PDF invitation) and scan it with your device's camera.
  6. Olivia will automatically scan the code and check the participant in or out.

Manual Check-in

To manually check in a participant:

  1. Go to the dashboard
  2. Click on "Edit" next to the participant you want to check in
  3. Click on the "Check in" button

Olivia will check in the participant for you, and their status will change to "Show".

Manual Check-out

To manually check out a participant:

  1. Go to the dashboard
  2. Click on "Edit" next to the participant you want to check out
  3. Click on the "Check out" button

The participant will be checked out and the duration of their stay will be recorded.

Check-in/out Times

Check-in and check-out times are recorded automatically, whether you use manual check-in or QR code scanning. This data will also be exported to Excel, allowing you to keep track of how long your participants were present.

Benefits of QR Code Check-in/out

  • Faster process, reducing queues and wait times
  • Minimizes manual data entry errors
  • Provides a more professional and tech-savvy experience for participants
  • Allows for quick and easy tracking of attendance